SMHCA ANNUAL CALENDAR OF EVENTS

2024-2025(updated 1/13/24)

September: First Board meeting of the year

Handout SMHCA By-Laws and Robert’s Rules of Order for Board Meetings and ask all

members to review

Membership drive email is sent out to 491 Board list for our region

Nominations Committee begins to prepare for FMHCA Award nominations & Chapter of the

Year

Membership Committee organizes SMHCA Quarterly Social to be held this month

Taxes submitted by Treasurer

Update signature card for SMHCA’s bank account to include the current president, current

treasurer and current administrative assistant

Yearly review and update of website pages

October: Administrative Services contract and bonus reviewed

FMHCA conference table and volunteers discussed

November: Administrative Services contract renewal and bonus approved

FMHCA nominations due November 30th

Registration and payment for the annual FMHCA exhibitor table

December: No meeting

Membership Committee organizes SMHCA Quarterly Holiday Social to be held this month

January: Administrative Services issues NCs call for nominations (committee active throughout the year recruiting candidates)

1099-Misc for SMHCA Administrative Services must be filed before January 31st

File annual report for The Articles of Incorporation for SMHCA (SunBiz) by May 1st

Finalize preparation for FMHCA conference table and volunteers.

Professional Development Committee starts the process of guest speakers for the upcoming year (mandatory/required training topics recommended)

Spring Symposium Committee is formed and schedules first meeting

February: FMHCA Conference

Administrative Services issues NCs call for nominations

Spring Symposium Committee reports progress to board

March: Commercial General Liability Insurance renewal for SMHCA

Nominations Committee provides update on candidates for consideration

Membership Committee organizes SMHCA Quarterly Social to be held this month

Spring Symposium agenda and preparations finalized and disseminated

April: Nominations Committee presents slate of prepared candidates for office

Spring Symposium hosted the first or second weekend in April

May: Administrative Services orders plaques for departing board members, and creates certificates of appreciation for the remaining board members

Administrative Services, on behalf of NC, sends an announcement to members of elected candidates and then sends an election ballot to membership

Board encourages members to attend the Annual AMHCA Conference

Finalize plans for Private Practice Symposium

Presentation of new board members at June Training

June: New officers begin at the end of the month

Host a Private Practice Symposium for June training

Proposed Annual Budget presented to the Board for approval

Membership Committee organizes SMHCA Quarterly Social to be held this month

Update board pages to reflect changes in officers and committee chairs

July: No meeting

Prepare SMHCA report due to FMHCA August 31st

Summer Board planning meeting - strategic planning meeting to reflect on SMHCA’s accomplishments, review and modify goals and objectives for next year

August: No meeting.

Administrative Services sends out membership invitation to 491 board lists of LMHCs, LCSWs, LMFTs, and Registered Interns within each discipline to those practicing within the 6 counties we serve.